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Revised: 09-10-13, 2:00 P.M.
AGENDA
FOR THE HUNTSVILLE CITY COUNCIL REGULAR MEETING
TO BE
HELD SEPTEMBER 12, 2013 AT 6:00 P.M.
IN THE
CITY COUNCIL CHAMBERS
CALL TO ORDER.
1. INVOCATION.
The
Reverend Joan M. Henrick
Rector,
St. Columba In-The-Cove
2. PLEDGE
OF ALLEGIANCE.
3. APPROVAL
OF MINUTES
a. Regular
Meeting held August 22, 2013.
(Minutes Received)
4. RESOLUTIONS
AND SPECIAL RECOGNITIONS.
a. Mayor.
1. Proclamation
declaring September 19, 2013 to be designated as Drive for Pledges Day
regarding the ATT “It Can Wait” No Texting While Driving Campaign.
b. Council.
1. Adoption
and Presentation.
2. Adoption
Only.
a. Resolution congratulating Mr. Henry
Beecher Hicks, III, keynote speaker for the North Alabama African-American
Chamber of Commerce (NAAACC) Awards Luncheon held at the Von Braun Center on
September 12, 2013. (Showers)
c. Other Special Recognitions.
d. Announcements.
5. BUSINESS
WITH OUTSIDE LEGAL REPRESENTATION.
6. PUBLIC
HEARINGS.
a. Public hearings to be held.
b.
Public hearings to be set.
1. Resolution to set
a Public Hearing on an ordinance amending the approved Transect Plan, Open
Space Plan, Development Plan, and Phasing Plan for Providence Planned
Development, LUI Rating 56, to include a relayout of the approved Providence
Planned Development. (October 24, 2013, Regular
Council Meeting) (Planning)
7. COMMUNICATIONS
AND REPORTS.
a. Communications from the Public.
b. Reports
8. HUNTSVILLE
UTILITIES ITEMS.
9. BOARD
APPOINTMENTS.
a. Board
Appointments to be Voted on.
b. Board
Appointment Nominations
1.
Nomination
of Joe Ritch for reappointment to the Animal Services Advisory Committee, Place
3, for a term to expire September 8, 2016.
(Russell)
2. Nomination of Mary
Gustine for reappointment to the Animal Services Advisory Committee, Place 4,
for a term to expire September 8, 2016.
(Russell)
3. Nomination of Rob
Archer for reappointment to the Beautification Board for a term to expire
October 1, 2016. (Russell)
4. Nomination of Lenore
Dunn for reappointment to the Beautification Board for a term to expire October
1, 2016. (Russell)
5. Nomination of Betty
Gaylor for reappointment to the Beautification Board for a term to expire October
1, 2016. (Russell)
6. Nomination of Denise
Gore for reappointment to the Beautification Board for a term to expire October
1, 2016. (Russell)
7. Nomination of Peg
Heeschen for reappointment to the Beautification Board for a term to expire October
1, 2016. (Russell)
8. Nomination of Tammy
Leeth for reappointment to the Beautification Board for a term to expire October
1, 2016. (Russell)
9. Nomination of Joy
Parker for reappointment to the Beautification Board for a term to expire October
1, 2016. (Russell)
10. Nomination of Tony
Smith for appointment to the Burritt Memorial Committee for a term to expire October
1, 2015. (Russell)
11. Nomination of Jon
Sharpe for appointment to the Burritt Memorial Committee for a term to expire October
1, 2015. (Russell)
12. Nomination of Lea
Ellison for appointment to the Burritt Memorial Committee for a term to expire October
1, 2016. (Russell)
13. Nomination of Andrew
Shambarger for appointment to the Burritt Memorial Committee for a term to
expire October 1, 2016. (Russell)
14. Nomination of Dawn
Stanley for appointment to the Burritt Memorial Committee for a term to expire October
1, 2016. (Russell)
15. Nomination of Amy
Harbarger for reappointment to the Burritt Memorial Committee for a term to
expire October 1, 2016. (Russell)
16. Nomination of Belinda
Melson-Kennedy for reappointment to the Burritt Memorial Committee for a term
to expire October 1, 2016. (Russell)
17. Nomination of Sheree
Vaughan Kelley for reappointment to the Burritt Memorial Committee for a term
to expire October 1, 2016. (Russell)
18. Nomination of Linda
Spalla for reappointment to the Burritt Memorial Committee for a term to expire
October 1, 2016. (Russell)
19. Nomination of Nancy
E. Archuleta for reappointment to the Burritt Memorial Committee for a term to
expire October 1, 2016. (Russell)
20. Nomination of Kimberly
A. Ford for reappointment to the Burritt Memorial Committee for a term to
expire October 1, 2016. (Russell)
21. Nomination of Sarah
Wilkinson Hereford for reappointment to the Burritt Memorial Committee for a
term to expire October 1, 2016.
(Russell)
22. Nomination of Richard
L. Morris for reappointment to the Burritt Memorial Committee for a term to
expire October 1, 2016. (Russell)
23. Nomination of Steve
Stricklin for reappointment to the Board of Examinations and Appeals for
Construction Industries for a term to expire September 21, 2016. (Russell)
24. Nomination of Mark
Seely for reappointment to the Board of Examinations and Appeals for
Construction Industries for a term to expire September 21, 2016. (Russell)
25. Nomination of Edward
T. Jones for reappointment to the Board of Examinations and Appeals for
Construction Industries for a term to expire September 21, 2016. (Russell)
26. Nomination of Keith
J. Mandel for reappointment to the Board of Examinations and Appeals for
Construction Industries for a term to expire September 21, 2016. (Russell)
27.
Nomination
of Kenneth W. Chandler for reappointment to the Board of Examinations and
Appeals for Construction Industries for a term to expire September 21, 2016. (Russell)
10.
APPROVAL OF EXPENDITURES.
a. Resolution authorizing expenditures for
payment. (Finance Committee)
b. Finance
Committee Report.
11.
COMMUNICATIONS FROM THE MAYOR.
12. COMMUNICATIONS FROM COUNCIL MEMBERS.
Councilman Richard Showers, Sr.
Councilman Will Culver
Councilman Bill Kling
Councilman John Olshefski
Councilman Mark Russell
13. UNFINISHED
BUSINESS ITEMS FOR ACTION.
a. Ordinance No.
13-630 to adopt the City of Huntsville Annual Budget for Fiscal year 2014
beginning October 1, 2013. (Introduced
August 22, 2013 Regular Council Meeting)
(Administration)
b. Ordinance No.
13-631 to approve the City of Huntsville Capital Improvement Plan for Fiscal
Years 2014 – 2023. (Introduced August
22, 2013 Regular Council Meeting)
(Administration)
c. Ordinance No.
13-632 authorizing a one percent (1.0%) cost-of-living adjustment to all
eligible employees, effective October 1, 2013.
(Introduced August 22, 2013 Regular Council Meeting) (Administration)
14. NEW
BUSINESS ITEMS FOR INTRODUCTION.
a. Introduction of an
Ordinance to amend Ordinance 10-739 for Downtown Business Incentive program
extending the original ordinance for discount parking rates for new businesses
for two (2) years. (Parking and Public Transit)
b. Introduction of an Ordinance to amend Chapter
2, Division 15, of the Code of
Ordinances
of the City of Huntsville to alter the method of appointment of the Huntsville
Madison County Emergency Management Board.
(Emergency Management)
c. Introduction of an ordinance to
amend Ordinance No. 89-79, Classification and Salary Plan. (Administration)
15. NEW
BUSINESS ITEMS FOR CONSIDERATION OR ACTION.
a. Resolution
authorizing the Mayor to execute an Agreement to purchase real property between
the City of Huntsville and Charles E. White.
(City Attorney)
b. Resolution
authorizing the Clerk Treasurer to invoke Progress Bank Letter of Credit No.
9000178400 for Sanctuary at River Ridge Phase 2 Subdivision. (City Attorney)
c. Resolution
authorizing the Clerk Treasurer to invoke Progress Bank Letter of Credit No.
9000178600 for Sanctuary at River Ridge Phase 2 Subdivision. (City Attorney)
d. Resolution
authorizing the Clerk Treasurer to invoke Worthington Federal Bank Letter of
Credit No. 2012-042 Inspiration on Green Mountain Subdivision. (City Attorney)
e. Resolution
authorizing the Clerk Treasurer to invoke ServisFirst Bank Letter of Credit No. 10423 for the Village of
Providence Phase 6-A Subdivision. (City
Attorney)
f. Resolution
authorizing the Clerk Treasurer to invoke BancorpSouth Letter of Credit No.
367000574773 for Hampton Ridge Phase 5 Subdivision. (City Attorney)
g. Resolution
authorizing the Clerk Treasurer to invoke Regions Bank Letter of Credit No. L054094
for Walton’s Mountain III Subdivision.
(City Attorney)
h. Resolution
authorizing the Mayor to authorize eminent domain proceedings to acquire
permanent sanitary sewer easements on, over and upon parcels of land for the
Parkhill Lane Project. (City Attorney)
i. Resolution
authorizing the City Attorney to seek a forfeiture of the surety bond issued by
The Ohio Casualty Insurance Company.
(City Attorney)
j. Resolution
authorizing the City Attorney to seek a forfeiture of the surety bond issued by
RLI Surety Company. (City Attorney)
k. Resolution
authorizing the City Attorney to seek a forfeiture of the surety bond issued by
Platte River Insurance Company. (City
Attorney)
l. Resolution
authorizing the Mayor to execute an agreement between the City of Huntsville
and the Huntsville City Board of Education.
(City Attorney)
m. Resolution
authorizing the Mayor to execute an agreement between the City of Huntsville,
the Huntsville City Board of Education, and Hylis Inc. (City Attorney)
n. Resolution
authorizing a Revocable License Agreement between the City of Huntsville and
Huntsville Hotels III, LLC. (Planning)
o. Resolution
authorizing the Mayor to execute Change Order No. 2 to the Agreement between
the City of Huntsville and Consolidate Construction Company for Heavy duty
Fleet Services located at 2739 Johnson Road.
(Facilities Projects Management)
p. Resolution
authorizing the Mayor to accept an Emergency Management Performance Grant 3EMA
from Alabama Emergency Management agency.
(Emergency Management)
q. Resolution
authorizing the Mayor to accept an EMPG grant from the Alabama Emergency
Management Agency in the amount of $12,000.00.
(Emergency Management)
r. Resolution
authorizing the Mayor to enter into agreements with the low bidder meeting
specifications as outlined in the attached Summary of Bids for Acceptance. (Finance)
s.
Ordinance to amend Budget
Ordinance No. 12-768, by changing the authorized personnel strength within the
various departments. (Finance)
t.
Ordinance to amend Budget
Ordinance No. 12-768, by changing appropriated funding within various
departments and funds. (Finance)
u.
Resolution authorizing the
acceptance of donations. (Finance)
v.
Resolution calling for the
early redemption the City's General Obligation Warrants Series 2003-C.
(Finance)
w.
Resolution authorizing the Mayor to enter into
an agreement with Littlejohn Engineering Associates, Inc., d/b/a GW Jones &
Sons Consulting Engineers to accept the assignment of the following contracts
owned by GW Jones & Sons Consulting Engineers as of February 4, 2013 – Res.
No. 10-28, Res. No. 08-49, Res. No. 10-267, Res. No. 12-313, Res. No. 13-116,
Res. No. 12-979, 74-401 Agreement (John Hunt Commercial Area Survey), Res. No.
13-550, 74-401 Agreement (Sanitary Sewer Service to Mapco-Winchester Road to Homer
Nance Road), and Purchase Order Number 472843 (Chaney Thompson Dog Park ADA
Compliance) (Engineering)
x. Resolution
authorizing the Mayor to enter into an agreement with RBJ Bailey, L.L.C. for
Stormwater Detention Facility Maintenance.
(Engineering)
y. Resolution authorizing the Mayor to execute and
application for stop loss insurance coverage with HCC Life Insurance Company
for the purpose of renewing stop loss insurance coverage for the City’s group
health plans. (Human Resources)
z. Resolution authorizing
the Mayor to execute a modification to renew and extend an agreement with Delta
Dental Insurance Company for group dental insurance. (Human Resources)
aa. Resolution
authorizing the Mayor to execute a modification to the agreement between the
City of Huntsville and VSP for the purpose of providing the City’s group vision
benefits. (Human Resources)
bb. Resolution authorizing
the Mayor to execute the renewal agreement with Blue Cross Blue Shield of
Alabama for group health insurance administrative services. (Human Resources)
cc. Resolution
authorizing the Mayor to enter into a Business Associate agreement between the
City of Huntsville and Cobbs, Allen & Hall, Inc., for the purpose of
safeguarding protected health information on brokered insurance coverage in
accordance with the Health Insurance Portability and Accountability Act of 1996
(HIPAA) and Health Information Technology for Economic and Clinical Health Act
(HITECH). (Human Resources)
dd. Resolution
authorizing the Mayor to enter into a Cost Reimbursement Agreement with the
Northeast Alabama Traffic Safety Office, in the amount of $2,500.00, for
traffic enforcement duties. (Police)
ee.
Resolution
authorizing the City Attorney to seek a forfeiture of the surety bond issued by
Washington International Insurance Company.
(City Attorney)
ff.
Resolution authorizing real
property located in the City of Huntsville as surplus and no longer needed for
a municipal purpose or public use. (Engineering)
16. LEGAL
DEPARTMENT ITEMS/TRANSACTIONS.
a.
Vacation
of Easements
None.
b.
Vacation
of rights-of-way
1. a. Resolution consenting to
the vacation of Pleasant Road right-of-way,
Resubdivision of Roosevelt Park, Deed Book 879, Page 855.
1. b. Ordinance authorizing the
vacation of a portion of Pleasant Road
right-of-way, Resubdivision of Roosevelt Park, Deed Book 879, Page
855.
c.
Deeds
for acceptance
1. 7.42 Acre Green Space Area ServisFirst Bank
Acquired
8/13/2013
d.
Routine
bond satisfactions
None.
e.
Liquor bond mortgages.
None.
17. NON-ROSTER COMMUNICATIONS FROM THE
PUBLIC.
18. ADJOURN.